ࡱ> uxt S(bjbjVV ;T<<$ . 8<Ot0\("   ccc[[[[[[[^`p[cAA"cc[  4[s%s%s%cR  [s%c[s%s%TlX {vV8[\00\;V(a+(aTX"(aYccs%ccccc[[C!0ccc0\cccc(accccccccc : AVƵ Role description of the Vice-Chair (Finance) of Council The role of Vice-Chair (Finance) undertakes the role of Treasurer as specified for pre-1992 universities; it is a key independent officer post into which one of the independent (non-staff, non-student) members of the Council is appointed for a prescribed period. The Vice-Chair (Finance) is required to attend the formal meetings of Council and to assist the Chair to shape the Councils business agenda. In addition s/he will Chair the Finance and Investments Committee and to attend meetings of the Chairs Group. Participation on other senior committees of the University such as Remuneration Committee is also expected. The post holder may be a member of other committees but not (under the funding agreement with HEFCE) a member of the Audit Committee. Key responsibilities Facing management: Key liaison is with the Vice-Chancellor and Director of Finance. The relationship is ideally one of constructive challenge to financial ideas coming forward from the Executive or indeed prompting ideas when required; Key contributions will cover mainly (but not restricted to): budgeting, financial controls and financial reporting, treasury and investment management and loan and funding policy and practice. Professional experience in one or more of these areas is essential; in practice it is unlikely that at a professional practitioner level a candidate (barring generalists such as Accountancy partners or Finance Directors) would be identified who had senior experience in all of these; Provision of friendly criticism in a constructive relationship which assists the University in maintaining the highest standards in these crucial business areas. Facing fellow Council members: it is important that fellow governors respect the Vice-Chair (Finance)s track record and performance; while all members of Council wish to have some understanding and input to financial matters, it is natural that members may expect the Vice-Chair (Finance) to have some input outside the regular meetings into assurance of financial issues and best-practice in matters brought forward by the Executive to Council for consideration; to work in collaboration with the Chair of Council on the reporting and discussions of financial matters at Council and on the development and oversight of the University's Strategy. Working methods for effective engagement with executive officers and the Council include the following: formal committee work; formal or informal contact with key officers of the University such as the Director of Finance. Meetings of the independent officers with the executive are less formal than University committees and provide a forum for considering progress and future plans at an early stage. On occasions, the Vice-Chair (Finance) may ask for updates on key projects or current treasury or interest rate issues between meetings by email or telephone; occasionally Council task-and-finish groups are established where small groups of independent (and sometimes staff) members of Council look into complex proposals by the Executive in a more interactive setting and with more time than it would be possible to devote at any one Council meeting. Deputising for the Chair of Council A principal role of the Vice-Chair (Finance) is to undertake the duties of the Chair in the absence of the Chair (including the duties as Pro-Chancellor). The duties of the Chair of Council are: To be responsible for the leadership and effectiveness of the Council in the delivery of its business. As Chair of its meetings, he/she should promote its well-being and efficient operation, ensuring that its members work together effectively and have confidence in the procedures laid down for the conduct of business. To take particular care that the Council observes the principles of public life and that the committees which play a central role in the proper conduct of the Councils business report back appropriately. The Chair is ultimately responsible for ensuring that the Council operates effectively, discusses those issues which it needs to discuss and dispatches its responsibilities in a business-like way. Through leadership of the Council, to play a key role in the business of the Institution, but not be drawn into the day-to-day executive management which is the responsibility of the Vice-Chancellor. The Chair maintains a constructive working relationship with the Vice-Chancellor, the Registrar and Secretary and secretary to Council. The roles of Chair of Council and Vice-Chancellor are formally distinct. The relationship should be mutually supportive but must also incorporate the checks and balances imposed by the different roles each has within the Universitys constitution. To chair meetings of the Council, in accordance with the provisions laid down by the Charter and Statutes and to ensure that it contributes effectively to the development of the University. To ensure that members of Council work together effectively and have confidence in the procedures laid down for the conduct of business and in accordance with the HYPERLINK "http://www.sussex.ac.uk/governance/1-4-4-10.html"Code of Conduct for members of Council; To provide leadership in the development and implementation of good governance arrangements and lead, support and guide the independent members of Council to ensure that they are able to make effective contributions; To act in accordance with delegated authority granted by the Council; To chair, contribute as a member, or attend, Committees as specified in HYPERLINK "http://www.sussex.ac.uk/governance/documents/oofu_2009-10_version_1_aug_2009_published.pdf"The Organisation of the University document or other meetings. In particular, as Chair of Remuneration Committee, to conduct the annual appraisal of the Vice-Chancellor on behalf of Council; To perform the functions of Chancellor in the absence of the Chancellor (except for the conferring of degrees); To attend graduation ceremonies of the University and other University events; To act as an ambassador for the University; To represent the University as the Chair of Council at external meetings (e.g. HEFCE Annual Meeting for Chairs of Governing Bodies or the Committee of University Chairs). To attend training and induction as required to carry out the role. Person specification The following characteristics are essential or desirable as below. Qualified and significant executive professional experience as accountant or banker or investment managerEssentialBoard experience (preferably large organisation) EssentialExcellent communication skills EssentialEnthusiasm to work constructively with Executive and especially Director of FinanceEssentialExperience and knowledge drawn from a number of sectors DesirableBanking and treasury management experience or investment management experienceDesirableGood understanding of generally accepted accounting practice, financial reporting standards DesirableInterest in and/or experience of Higher Education, and/or original research and knowledge exchangeDesirable General information Term of Office: three years (renewable). The maximum term as a member of Council is nine years. Time Commitment: Council meets four times a year, generally with a one day strategic meeting in late September, a business meeting in late November, a two day meeting (comprising a one day strategic meeting and a one day business meeting) in late March/early April and a business meeting in early July. Finance and Investments Committee meets three times a year. However, the University needs to be able to contact the Vice-Chair (Finance) at all times. The role may include both daytime and evening engagements; Remuneration: the role is not remunerated but reasonable travel, subsistence and ancillary expenses will be reimbursed; Method of appointment Under the provisions of the University Statutes, the Vice-Chair (Finance) is elected by Council from amongst its members. The Nominations Committee of Council will make a recommendation to Council following consultation with members of Council. 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