For staff
Useful forms are available to download at:
View/download the Staff Handbook:
ESW Staff Handbook 2024-25 [PDF 6.65MB]
See also our helpful Glossary of Terms & Acronyms: May 2022 [PDF 692.61KB]
- Staff Wellbeing: Where to go for help and support
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If you need support in relation to your job, your first port of call might be your line manager. You might also want to refer to any of the following online resources for advice and links to support:
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is a tool for staff, students and even visitors to our campus and can be used to:
- find information about and get access to
- have an advisor talk you through options for support or further action
- make the University aware of an experience you have had, anonymously if you choose
*NOTE: We can act on anonymous reports only rarely. See for more information. -
ESW's internal Equality, Diversity and Inclusion (EDI) web pages have information and links to helpful resources, such as union websites, the Chaplaincy & Meeting House, Human Resources for the School, and reporting lines for the reporting of bullying or harrassment at work - directed at you or that you have witnessed.
- ESW's internal bullying and harrassment web page has helpful advice and relevant links for accessing support.
- BAME staff might also be interested in our Race Equality web page and what the School of Education and Social Work is providing by way of opportunities to discuss and reflect on individual and collective experiences of inequality and racism and ways to decolonise the curriculum.
- Human Resources have a wealth of advice on the Staff Wellbeing Hub, including advice on mental, physical and financial wellbeing, and also managers' responsibilities regarding supporting their staff.
- Spectrum.Life (use code BeWell) runs the University's Employee Assistance Programme (EAP). Their helpline is available 24hrs 365 days of the year. As well as a confidential counselling helpline offering up to eight structured counselling sessions, they offer a medical helpline, legal support and help with day-to-day issues such as career coaching, consumer advice or relationship mediation.
- The Organisational Development department has a web page for Mentoring which is a University scheme whereby mentees are matched with suitable mentors from across the University - usually from a different School or division and who is slightly ahead of the mentee in their career- to aid them in their professional development. You can engage with the scheme by requesting to be a mentor or a mentee.
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- School of Education and Social Work Strategic Plan 2019-25
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ESW Strategic Plan 2019-25
- Workload Planning Guidance *faculty only
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ESW Workload Guidance for 2023/24 academic year
- Health & Safety
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- SCHOOL POLICY - Health & Safety (2021)
- Health & Safety Committee Terms of Reference: Feb 2022
- Health & Safety Responsibilities: 2021
- General Risk Assessment template: 2021
- Risk Assessment Guidance
- ESW Firewardens - to be updated
For all other information related to health and safety at Sussex, visit the University's where you can:
- access information relevant to your work activities
- request health and safety training
- , accidents, near misses or dangerous occurrences.
Information reported can be accessed by the School's Safety Coordinator as well as members of the University's Health & Safety team. This system does not replace the service offered by the (servicecentre@mitie.com), which should be used to report issues with facilities within Schools/buildings and around campus.
University Policies
Risk Assessment
Look under 'R' for risk assessments on the University's Health and Safety A-Z web page for risk assessment forms, strategies, ratings and training course information.
- Human Resources
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For HR and Recruitment Operations:
Email: hradmin.esw@sussex.ac.ukFor HR related advice or support on strategic and organisational objectives:
Assistant HR Business Partner in the first instance: Liz Carlsson [L.Carlsson@sussex.ac.uk]
ESW HR Business Partner: Sarah-Jane Pocock [S.J.Pocock@sussex.ac.uk]For payroll queries:
Email: Payroll.SocialSciences@sussex.ac.uk
Tel: 01273 876618Casual employment and pay claims are now dealt with by Reed Talent Solutions. See our web page on Employing Casual Workers.
- University & School Policies
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- Absence Management Process: Tiers 2 and 5
- Attendance and Engagement Monitoring Process: 2022-23
- Remote Meeting Safety Guidelines
- SCHOOL POLICY - Conference Attendance Fund: April 2022
- SCHOOL POLICY - Environmental
- SCHOOL POLICY - Externally Funded Visiting Postdocs: March 2022
- SCHOOL POLICY - Health & Safety (2021)
- SCHOOL POLICY - Research Study Leave
- SCHOOL POLICY - Scholarship Study Leave Policy & Form
- SCHOOL POLICY - School and Department Budget Allocation
- SCHOOL POLICY - Space Allocation
- SCHOOL POLICY - Staff Development
- SCHOOL POLICY - Visiting Research Fellowships
- ESW Visiting Associate Researcher Appointment Criteria
- SCHOOL POLICY - Visiting Students
- UNIVERSITY POLICY - data protection
- UNIVERSITY POLICY - information security
- QAA Framework for HE Qualifications
- FORMS: General
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- Invoice Request Template
- FORMS - associate researcher application
- FORMS - overtime
- FORMS - misconduct letter template
- FORMS - sickness certificate
- FORMS - peer observation of teaching policy and documentation
- FORMS - academic staff appraisal 2018/19
- FORMS - staff development claim form
STUDY LEAVE
- Research Study Leave Application Form: 2025/26 [DOC 88.50KB]
- Scholarship Study Leave Policy & Form: 2025/26 [DOCX 73.08KB]
VISITORS
- FORMS: Financial
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Claiming Expenses
For the latest expense claim forms, go to Payments Management - Forms (A-Z) (Travel and Working Away From Base, Hospitality and Out of Pocket Expenses) - FORMS: Courses/Modules
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For the latest forms regarding course transfers/withdrawals, new module requests, module changes and pathways and electives, visit the Academic Quality and Partnerships (AQP) web pages. Specifically
- FORMS: Travel
- FORMS: Student related
- Sussex templates
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If you would like design help/support in using the above templates, contact the Communications Officer, Heather Stanley: h.stanley@sussex.ac.uk
ESW Events Calendar
Click on the relevant month to expand and view significant School meetings, events and committees.
See also the ESW Committee Timetable: 2024/25 [PDF 81.57KB] for the dates of committee meetings taking place across the academic year.
- November 2024
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DATE: 4th-8th Monday 10am-12pm: ESW PGR Committee meeting - The Sissay Room, Essex House
1.30-3pm: Research Centre Directors Meeting
Tuesday 9.30am-1.15pm: CIRCY PGR Research morning: Children’s Sibling Relationships and Methodological Reflexivity
2-3pm: Impact Sandpit - The Sissay Room, Essex House
Wednesday 11am-1pm: ESW Research Committee
1-2.30pm: Young Women Navigating Discourses of Education and Marriage: A case study of the Dinka community in South Sudan - Seminar Room 18 + Zoom
2-4pm: SocSci Ethics drop in w/ Carol Cooley (SREIO) - The Conolly Room
Thursday 11-11.30am: FIKA
12-1.30pm: CIE Business Meeting
Friday DATE: 11th-15th Monday Tuesday Wednesday 1.30-2.30pm: School Student Experience Group (SSEG) - The Conolly Room, Essex House
4.30-6pm: 'The Golly in the Cupboard: Identity, Collectivity and Resilience in Social Care' presented by Dr Phil Frampton - via Zoom
Thursday 2-3.30pm: ESW PGR Supervisors Forum - Room G35, Jubilee Building Friday DATE: 18th-22nd Monday Tuesday 9.30-11am: ESW Research Assistance Drop In
Wednesday 9-11am: School Leadership Team (SLT)
2-4pm: SocSci Ethics drop in w/ Carol Cooley (SREIO) - The Conolly Room
Thursday 1-2pm: Delivering Culturally Sensitive Programs in Support of Girls’ Education across India, Pakistan, and Kenya with Khuzama Khan - Arts A071 + Zoom
3.45-5.30pm: The ‘four sides’ of educational exclusion: The compounding effects of school, system, service and societal factors on educational marginalisation - Room 212, Fulton Building + Zoom
Friday DATE: 25th-29th Monday Tuesday 4.30-5.30pm: Teen Reads Book Group - The Conolly Room, Essex House
Wednesday 12-1.30pm: CTLR hosted Pedagogy Plus session: For a Better World - Sussex tutors’ inspirational pedagogy on film - Hybrid
Thursday Friday - December 2024
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DATE: 2nd-6th Monday Tuesday Wednesday 12-4pm: Schoolo Leadership Team (SLT)
2-4pm: SocSci Ethics drop in w/ Carol Cooley (SREIO) - The Conolly Room, Essex House
Thursday 1-2.30pm: CIE Seminar: Lizzi Milligan
Friday DATE: 9th-13th Monday 3-5pm: Tish Marrable leaving do - IDS Bar
Tuesday 10-11.30am: Elements training (General + Impact Module) - The Sissay Room, Essex House
Wednesday 1-3.30pm: School Meeting
Thursday 9am-1pm: Research Away-Morning - Room 101, Ashdown House
Friday DATE: 16th-20th Monday Tuesday Wednesday 2-4pm: SocSci Ethics drop in w/ Carol Cooley (SREIO) - The Conolly Room, Essex House Thursday 12.30-1.30pm: Impact sandpit - Room 143, Jubilee Building
Friday DATE: 23rd-27th Monday MINIMUM SERVICE DAY
Tuesday MINIMUM SERVICE DAY
Wednesday CHRISTMAS DAY BANK HOLIDAY
Thursday BOXING DAY BANK HOLIDAY
Friday MINIMUM SERVICE DAY - January 2025
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DATE: 1st-3rd Wednesday NEW YEAR'S DAY BANK HOLIDAY
Thursday Friday DATE: 6th-10th Monday Tuesday Wednesday Thursday Friday DATE: 13th-17th Monday Tuesday Wednesday Thursday Friday DATE: 20th-24th Monday 1.30-4.30pm: Hold for Workshop on Maximising REF-ability when writing for publication
Tuesday Wednesday SOCIAL SCIENCES WINTER GRADUATION CEREMONY
Thursday Friday DATE: 27th-31st Monday Tuesday Wednesday Thursday Friday